In the case of a scratch and shoot, it might be worth drafting a STATUS REPORT which records all known deficiencies in a paint system. Performing a scratch and shoot on a less than perfect substrate could lead to disappointment and a status report will tell you whether the substrate is of an adequate standard. If it isn’t, there is still time to adjust the scope of work.
We can help you select the right shipyard and contractor for your project – and from our extensive experience, we have a working knowledge of where the best paint results are achieved.
For more information about a tender procedure managed by CCS please read our article ‘Refit? Consider a tender procedure managed by CCS’.
2. THOROUGHLY DRAFT/CHECK ALL CONTRACTS AND OTHER DOCUMENTATION
A PAINT SPECIFICATION covers the full paint system on all parts of the yacht and outlines surface preparation and minimum workmanship requirements.
ACCEPTANCE CRITERIA stipulate the quality standards that the shipyard and contractor must deliver upon completion. It might include parameters concerning surface texture (orange peel), gloss levels, maximum allowable dust inclusions (particle size and density), tolerable deflections in surface fairness, etc.
3. HAVE A KICK-OFF MEETING WITH ALL PARTIES IN ATTENDANCE
To ensure all parties are on the same page from the beginning and that all important aspects of the project are discussed, we recommend a kick-off meeting. It allows owners and crew to clearly communicate their requirements and expectations. Steps covered in the meeting include:
- Go through the planning submitted by the yard; intercept potential snags before they occur.
- Run through all documentation: Scope of work, contracts, acceptance criteria, etc. Make sure the contractor is aware of the expected quality standards.
- Explain to the contractor what is required in terms of good workmanship.
- Discuss the locations of cut lines proposed by the yard or contractor by drawing them into a General Arrangement (GA).
- Go over the prerequisites pertaining to ambient conditions during paint activities, tenting requirements, equipment, paint storage, etc.
- Confirm that the painters will not be impeded by conflicting work activities or other delays.
- Define the role of the paint manufacturers. Are they going to supervise? If so, when and how? And with what authority?
- Establish clear lines of communication.
4. CARRY OUT REGULAR INSPECTIONS DURING THE WORK PROCESS
Inspections during key points of the work help ensure quality workmanship and adherence to the coating manufacturers’ directions. They allow corrective action to be taken before mistakes leads to paint disasters, delays and budget overruns. A company such as CCS can manage, adjust, and coach your project to completion, thus lifting the weight of this complicated task off the shoulders of the captain and crew.
5. HAVE A FINAL SURVEY FOR ACCEPTANCE PERFORMED
Once the work is completed, a full survey will document the technical and aesthetic quality of the new paint system. This final survey can be used to hold the yard or contractor accountable if the ACCEPTANCE CRITERIA have not been met. The report can also be used to analyze paint degradation over time by serving as a benchmark.
6. HAVE A SURVEY CARRIED OUT JUST BEFORE THE WARRANTY EXPIRES
Using the data collected during the final survey as a benchmark, CCS can accurately and objectively assess any paint degradation over time by performing another survey just before the warranty expires. If CCS finds paint failures or excessive degradation, the yard or contractor can be held accountable by comparing the objective data gathered in each survey.
As independent paint consultants we see time and time again that a well-managed preparation period combined with expert supervision during the work process is the key to success. To take the first step in getting your refit the relaxed way, feel free to contact one of us at CCS. We are dedicated to seeing that your yacht gets the quality paint job it deserves and can assist with all or any of the 6 keys mentioned in the article.